Questions tagged [workflow]

Questions about workflow in Sitecore: configuring, using, issues, customizing, ...

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25 views

How to disable content editing to users other than content owners and super admin in Sitecore workflow

We need to disable 'lock and edit' option for authors other than content owner who initiated the workflow. I able to achieve this by changing the below settings in Sitecore.config ...
3
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1answer
55 views

How does the SXA Datasource Workflow work?

In SXA 10 I can see a new way to use workflows on datasource items of a page. This is described here. If I assign the page template to a workflow and set it up as in the documentation, it does not ...
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24 views

Looking for sitecore WF comment pipeline

I am looking to see if there a way to pre-fill the fields in the comment template, just wondering if there is a pipeline to do this?
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1answer
47 views

Where are the Sitecore workflow comments stored?

I am looking for the Sitecore path where the WorkFlow comments are stored.
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1answer
46 views

Assign rights to create new version of an item if a user does not have write access

I have a basic approval workflow set up with three states (Draft, For Approval and Published), and two basic user types that can work on an item in this workflow (Author and Editor). An author can ...
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1answer
66 views

Can we disable the alert icon in Experience editor on Condition?

In Experience Editor we get the below alert bar where we can change the state and other workflow related changes, is there a way to disable it for some pages:
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1answer
85 views

Async send mail method in WorkFlows Sitecore 9

Im trying to send multiple email on item approved in sitecore workflows, but i think the workflows doesnt wait on the async method to complete, it's run through the send mail function and out of ...
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1answer
45 views

The workflows in workbox only appear in master database

I am using sitecore 9.3, i have created a database that is cloned from the web database and i need to check if an item can be assigned to workflow in this database and then upon approval it can be ...
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16 views

How can i Customize Version adding Functionality on Edit and Lock?

When a Content Author does Edit and Lock to edit an item a new Version is Added. I want to update the workflow state Only when version is added on clicking the Lock and Edit. How can i Achieve the ...
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1answer
87 views

Make Sitecore Workflow comments mandatory

In Sitecore 9 Workflow, i wish to make the comments mandatory for some actions. While surfing i came across the below solution https://stackoverflow.com/questions/16895043/sitecore-workbox-make-...
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59 views

Lock and edit feature for all user including Admin

An Item if 'Lock and Edit' then creates a new version if not an admin. As a admin When I select lock from Experience Editor Ribbon and edit the Item which is published once and save then new version ...
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41 views

Content changes do not trigger workflow

Sitecore Version - 9.3 SXA - 9.3 We have installed Horizon. We have set up a simple workflow to have a content author to edit content and submit for the reviewer to review and publish. In ...
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2answers
88 views

How can we hide the “publish all” button from the work-box?

Does Sitecore have out of the box option to hide the publish all button from the workbox? The reason I want to do is, there are a few incidents of clicking publish all by mistake. I want to keep ...
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1answer
31 views

The item name “__Standard Values” is already definied on this level

I had to change some permissions around so that some users would be able to modify templates. All users should have at least read access to all templates. I just tried to move my item through the ...
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1answer
28 views

How to order Descending to workflow history via programatically in sitecore

How can I sort the workflow history on time? I got the workflow and workflow history programmatically, but I cannot order by date descending? Get Workflow and History: Sitecore.Workflows....
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2answers
71 views

How to get Command name for current workflow

I have created a sample workflow. In this workflow I have multiple states like Draft, Awaiting approval and Done. Each and every state have a command like submit, approve or reject. I got my current ...
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1answer
63 views

User accidentally 'Approved All' in workflow - need to revert or see approved items

One of our CMS users accidentally clicked the "Approve all" option. What's the fastest way of either reverting this or grabbing a list of all items that were approved? We're on 8.1 (160519).
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4answers
627 views

Approver role doesn't see the workflow actions

I have created a workflow and two roles - author & approver. Also assigned permissions for the respective workflow states to each role. There are 4 Workflow states: Draft |_Submit Awaiting ...
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1answer
77 views

Adding a new folder/item does not appear in target DB when published via workflow

Added a new folder and item in it with WorkFlow and published it via workflow, but it doesn't appear in the next level db. Any thoughts Master db: Preview db: missing the test folder and content
4
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2answers
820 views

Get list of Sitecore items updated by Specific User

My project is running on Sitecore 9, before 10 days I deployed changes on production environment after that content editor started updating content on production, we have created new user and that ...
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1answer
113 views

How does Sitecore Experience Editor deal with component items on a page when a new version of a page is created?

I've come across an instance where a client was using the Experience Editor to create a new version of a landing page and the components on the page did not increment the version number. Is this ...
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0answers
121 views

Workflow is being assigned to datasource items that don't have an initial workflow assigned

I have added some SXA components to the page (say I have added a linklist SXA component to the Home item). I have also added the workflow to different Sitecore items (Home item is assigned a workflow ...
3
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1answer
147 views

Items Submitted Through Workflow In Awaiting Approval Status Are Publishing To Both Preview And Web

I have a really strange problem. I have a Sitecore 8.2 site that has preview and web publishing targets. I expect that when a user Submits an item through Workflow, when it is in Awaiting Approval ...
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1answer
79 views

How do I force authors to check-in the changes in workflow

Few authors don't check-in the changes they submit directly which locks the item and the approved couldn't approve since the item is locked, is there an OOTB way to handle it?
3
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1answer
215 views

Sitecore workflow approve related items

I am using a very simple workflow with get approval and waiting for approval and approved My problem is, that we have some large releases of content and sometimes some content is not allowed to get ...
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1answer
180 views

How to add Workflows->Submit button to Experience Editor Ribbon

I have a requirement to add the workflow submit button to the Experience Editor same as it appears in Content Editor. I am aware that Sitecore displays Submit as a link in the message notification ...
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0answers
47 views

Workflow is not getting assigned for items

I'm creating a template and assigning a workflow to that template. But the items which are created from that template are not having the workflow value. $template = New-Item -Path "/sitecore/...
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1answer
199 views

Workbox visibility for locked items

We have a few workflow states in our 8.2 instance, including Draft, then Awaiting Content Admin Approval, then Awaiting PAO Approval. Once it's submitted by a contributor level user to the Awaiting ...
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1answer
82 views

Content authors to see their own items only in workbox, not from other authors

Is there a way to implement the workflow and user roles for Content authors to see their own items only in workbox not from other authors.
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1answer
106 views

How to define a new user role that can create and approve their OWN content only?

I have a requirement like a user should create and approve their OWN content only and it should not accessible that created/updated Sitecore items to other users. Ex: user1 has created a test1 page ...
4
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1answer
97 views

Sitecore workbox compare is not showing shared fields on comparing two version

I have workflow enabled on Sitecore. When I edit any item and send it to a reviewer, the reviewer is not able to see the shared fields in the compare tab, so any changes made in a shared field, ...
9
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3answers
665 views

Adding workflow for item deletion

I am using Sitecore 9.1.1. I need to know if I can set up a workflow that activates when a Sitecore item is "Deleted" from the content editor, so that the item does not actually get deleted until the ...
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0answers
130 views

Unpublish workflow command disabled in Published (final state) in CE

We are using Sitecore 9.0.2 along with SXA 1.7.1 We have a workflow in place with these states: 1. Draft (initial state) 2. Approver Approval 3. Publisher Approval (it has Approve and Reject ...
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2answers
518 views

Disable Sitecore publish item workflow

I had implemented Sitecore workflow (Draft - Awaiting approval - Publish) around 1 year back for a customer but now the customer wants it to be disabled. Is it possible to disable workflow now? If ...
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2answers
185 views

When validating an item in a workflow action, null reference error?

So, I have an item with a couple of fields that have required validation rules. I've added a validation action when executing a workflow action (submitting to admin for approval). When I do this a ...
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1answer
97 views

Users can publish even when item has blank fields marked with required validation rule

I have Sitecore 8.2, have the template for my item assigned to our custom workflow, I have all validation rules set to Required for the fields in question. Yet I can move the item through the ...
9
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2answers
485 views

How to turn off “JSS Development Workflow”?

We recently switched from code-first to Sitecore-first in our JSS project. In the Sitecore-first approach we now use Unicorn to serialize/sync Sitecore structure and content. However the JSS ...
1
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1answer
41 views

Work Flow Security Permissions

I have a template and apply Publishing workflow on this template, I created items from this template in 2 different sites, I created 2 different users for each site,I want when the item in "site 1" ...
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0answers
41 views

Although the workflow field can be obtained by API, it is empty in the content editor

Although the workflow field is empty in the content editor, I can get the value of workflow field by API. var varworkFlowBefore = targetItem["__Workflow"] The default workflow for content, the ...
4
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1answer
265 views

Workflow Comment popup does not show up in workbox

I am using Sitecore 9.1. I made a custom workflow and assigned a few actions and commands to it as the below picture shows: The Default Comment Template field is set to the standard comment template,...
6
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2answers
882 views

How to programmatically refresh a Sitecore item on Content Editor upon editing it

I would like to refresh a Sitecore item after editing it programmatically. Scenario: An Action of a workflow opens a dialog, does some operation and on clicking the OK button I want to refresh the ...
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0answers
339 views

Auto Publish related items in workflow not working in SXA

We have created similar workflow to "Sample Workflow". We have configured Auto Publish like this: deep=1&smart=1&related=1 Based on our knowledge this should be sufficient to publish also ...
4
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1answer
842 views

Workflow auto publish on intermediate state

Is is possible to perform autopublish of item on intermediate, not final state of sitecore workflow? Sitecore 9.0.1, Admin user. I have custom workflow with the following states: Editing Submit ...
1
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1answer
102 views

How to preserve the workflow state on closing a custom modal in Sitecore 8.1

My Customer has a regulatory compliance requirement to add secondary authentication prior to any workflow approval, so the approach that I have taken is by defining a custom Action which opens a ...
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0answers
119 views

Sitecore Role Based Visibility of Items

We need to have role-based visibility of items in the Content Tree where items created by Admins should not be visible to anybody apart from Admins and items created by Approvers can be visible to ...
3
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1answer
415 views

How to set workflows in a Sitecore environment with SXA and Helix?

We are working on a Sitecore 8.2 project which is based on Helix and SXA. Now we want to implement Sitecore workflows. As of definition of Helix, you set them on page/data templates in the project ...
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1answer
143 views

Workflow recursive submission from experience editor

Sitecore 8.2. We have a "Data" folder under each page item in which components which are on the page are stored. We currently have only 1 workflow which we use called "Simple workflow". When a ...
1
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1answer
53 views

How to set the copy of Sample Workflow to items right way?

I have created copy of the Sample Workflow and rename it to (e.g. to) XYZ Default. Then I assigned it to field Default Workflow of all templates. And when I create new item based on template with my ...
4
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1answer
533 views

How to add custom code on workflow state change?

Is there a pipeline / event available which I can plug into to execute custom code when workflow state changes for any item?
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1answer
40 views

Workflow only on specific value of Field

Using Sitecore 9, is it possible out of the box for an item to follow a certain workflow when a specific value is set for a field. e.g I have a severity field which if has a certain value, means the ...