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Questions tagged [workflow]

Questions about workflow in Sitecore: configuring, using, issues, customizing, ...

1
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1answer
22 views

Content authors to see their own items only in workbox, not from other authors

Is there a way to implement the workflow and user roles for Content authors to see their own items only in workbox not from other authors.
1
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0answers
21 views

How to define a new user role that can create and approve their OWN content only?

I have a requirement like a user should create and approve their OWN content only and it should not accessible that created/updated Sitecore items to other users. Ex: user1 has created a test1 page ...
3
votes
1answer
26 views

Sitecore workbox compare is not showing shared fields on comparing two version

I have workflow enabled on Sitecore. When I edit any item and send it to a reviewer, the reviewer is not able to see the shared fields in the compare tab, so any changes made in a shared field, ...
9
votes
3answers
104 views

Adding workflow for item deletion

I am using Sitecore 9.1.1. I need to know if I can set up a workflow that activates when a Sitecore item is "Deleted" from the content editor, so that the item does not actually get deleted until the ...
0
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0answers
36 views

How to retrieve an item in Draft workflow state

I have a script that goes through the tree starting at a certain node to find all items of a specified language version not in a publish workflow state and switch them over to the publish state. ...
1
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0answers
35 views

Unpublish workflow command disabled in Published (final state) in CE

We are using Sitecore 9.0.2 along with SXA 1.7.1 We have a workflow in place with these states: 1. Draft (initial state) 2. Approver Approval 3. Publisher Approval (it has Approve and Reject ...
1
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2answers
49 views

Disable Sitecore publish item workflow

I had implemented Sitecore workflow (Draft - Awaiting approval - Publish) around 1 year back for a customer but now the customer wants it to be disabled. Is it possible to disable workflow now? If ...
1
vote
2answers
40 views

When validating an item in a workflow action, null reference error?

So, I have an item with a couple of fields that have required validation rules. I've added a validation action when executing a workflow action (submitting to admin for approval). When I do this a ...
1
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1answer
31 views

Users can publish even when item has blank fields marked with required validation rule

I have Sitecore 8.2, have the template for my item assigned to our custom workflow, I have all validation rules set to Required for the fields in question. Yet I can move the item through the ...
7
votes
2answers
94 views

How to turn off “JSS Development Workflow”?

We recently switched from code-first to Sitecore-first in our JSS project. In the Sitecore-first approach we now use Unicorn to serialize/sync Sitecore structure and content. However the JSS ...
1
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1answer
37 views

Work Flow Security Permissions

I have a template and apply Publishing workflow on this template, I created items from this template in 2 different sites, I created 2 different users for each site,I want when the item in "site 1" ...
0
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0answers
33 views

Although the workflow field can be obtained by API, it is empty in the content editor

Although the workflow field is empty in the content editor, I can get the value of workflow field by API. var varworkFlowBefore = targetItem["__Workflow"] The default workflow for content, the ...
4
votes
1answer
69 views

Workflow Comment popup does not show up in workbox

I am using Sitecore 9.1. I made a custom workflow and assigned a few actions and commands to it as the below picture shows: The Default Comment Template field is set to the standard comment template,...
4
votes
2answers
183 views

How to programmatically refresh a Sitecore item on Content Editor upon editing it

I would like to refresh a Sitecore item after editing it programmatically. Scenario: An Action of a workflow opens a dialog, does some operation and on clicking the OK button I want to refresh the ...
0
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0answers
97 views

Auto Publish related items in workflow not working in SXA

We have created similar workflow to "Sample Workflow". We have configured Auto Publish like this: deep=1&smart=1&related=1 Based on our knowledge this should be sufficient to publish also ...
4
votes
1answer
216 views

Workflow auto publish on intermediate state

Is is possible to perform autopublish of item on intermediate, not final state of sitecore workflow? Sitecore 9.0.1, Admin user. I have custom workflow with the following states: Editing Submit ...
1
vote
1answer
55 views

How to preserve the workflow state on closing a custom modal in Sitecore 8.1

My Customer has a regulatory compliance requirement to add secondary authentication prior to any workflow approval, so the approach that I have taken is by defining a custom Action which opens a ...
0
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0answers
91 views

Sitecore Role Based Visibility of Items

We need to have role-based visibility of items in the Content Tree where items created by Admins should not be visible to anybody apart from Admins and items created by Approvers can be visible to ...
3
votes
1answer
159 views

How to set workflows in a Sitecore environment with SXA and Helix?

We are working on a Sitecore 8.2 project which is based on Helix and SXA. Now we want to implement Sitecore workflows. As of definition of Helix, you set them on page/data templates in the project ...
1
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1answer
65 views

Workflow recursive submission from experience editor

Sitecore 8.2. We have a "Data" folder under each page item in which components which are on the page are stored. We currently have only 1 workflow which we use called "Simple workflow". When a ...
1
vote
1answer
23 views

How to set the copy of Sample Workflow to items right way?

I have created copy of the Sample Workflow and rename it to (e.g. to) XYZ Default. Then I assigned it to field Default Workflow of all templates. And when I create new item based on template with my ...
4
votes
1answer
255 views

How to add custom code on workflow state change?

Is there a pipeline / event available which I can plug into to execute custom code when workflow state changes for any item?
0
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1answer
31 views

Workflow only on specific value of Field

Using Sitecore 9, is it possible out of the box for an item to follow a certain workflow when a specific value is set for a field. e.g I have a severity field which if has a certain value, means the ...
4
votes
2answers
230 views

Which pipeline is used to change the workflow state internally?

We are trying to add in additional code everytime an item moves into Editing state of the workflow. When does this happen? Would I add this code on item save? Version added? Admin users usually dont ...
3
votes
1answer
66 views

Moving items in Content Editor bypasses Workflow in Sitecore

Let's say that we have a bunch of items that are already published, meaning that their workflow status must be something like _final. When we move those items from a folder to another in the Content ...
0
votes
2answers
89 views

Unable to get list of commands for a workflow state

Sitecore 8.2 Update 5 Kind of at a real loss here. Should be really simple code, just can't get the commands. In the code below workflow and workflow2 are not null and is the correct workflow. In ...
2
votes
1answer
79 views

Change in Work flow state disables Workflow command in Quick actions or gutter panel

Changing the work flow state moves the item to next state but disables Work flow commands in the Quick actions panel. However, it is enabled in the Ribbon (Review tab) Screenshot from the gutter But,...
0
votes
1answer
242 views

Publishing workflow required field error [duplicate]

I am creating an approval workflow in sitecore 9.0 I am using existing "Sample Workflow" for testing as it provides everything required for approval workflow. I have created a template with 2 simple ...
3
votes
1answer
109 views

Script is not reading Workflow field on some item versions

I have a script that loops through items with a certain name, then loops through the versions of that item and checks the workflow standard fields (__Workflow, __Workflow state, etc). The goal of the ...
2
votes
2answers
155 views

How can I change already created items to be under my newly created workflow?

Could Some one help me updating the workflow and workflow state field for all the sub items under the item say sitecore/content/ParentItem . I have created a new workflow and set it up in standard ...
2
votes
1answer
322 views

Decide the Workflow state on the fly

I have a Workflow which is in draft state with submit action , based on few condition i have to decide if the next state is asian approver or american approver programattically how do i do this ? If i ...
3
votes
2answers
141 views

Workflow for Item rename.

I am wondering if you can implement Workflow for item renames in Sitecore. It so happens that our marketing team occasionally change the name of the item thereby changing its URL. But sometimes, ...
0
votes
1answer
77 views

How do I adapt my function to Schedule job?

I have a function like below which give me the list of items which are closer to publishing date but not yet approved in workflow. I have to mail this list to few people. private void ...
0
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0answers
43 views

How to hide all the ribbons except the workflow one in experience editor

I have a requirement of hiding all the ribbons except workflow ribbon so that content approver concentrates on only workflow .how do i achieve this ?what is the right way of hiding this ? our sitecore ...
2
votes
1answer
513 views

I deleted a page, but it still appears on the site. How can I delete this page?

Through Content Editor I deleted a page, after that, I published the folder where it was contained. But even deleted the page keeps appearing on the site and I do not know how to remove. The strange ...
1
vote
1answer
78 views

Sitecore Workflow - Setting Priority

Can we set the priority (i.e. URGENT / NORMAL) for the approval? The high priority workflows are required to be approved first. Thanks
6
votes
3answers
533 views

Sitecore Email Cloud compared to the custom SMTP

While doing email action for workflow on Sitecore 9 PaaS. I came around terms like Custom SMTP and Sitecore email cloud. I need some inputs around Custom SMTP . I understand it is same what we do ...
1
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0answers
87 views

Experience Editor always asks to save after adding workflow comments

When I add comment to the workflow transitioning from one state to another. Experience editor always asks to save the page as shown below: Is there a way not to show this pop-up? Or Can this be ...
2
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2answers
94 views

removing historical data from workflow history

When viewing the workbox for a client install i can see a lot of workflow activity stretching back years. This is not needed now and was wondering whether there is a way to delete all workflow ...
2
votes
1answer
194 views

Experience Editor Ignores Workflows

I recently followed this great tutorial to implement workflows on our site: https://www.youtube.com/watch?v=hFDUgiQCTmU&list=PLfRWjEN_vCUZqAk8ks5j36yM-BCWup-SZ&index=1 Everything is set up ...
7
votes
1answer
659 views

Edit after workflow approved

I just watched a tutorial on how to set up Workflows here: https://www.youtube.com/watch?v=hFDUgiQCTmU&list=PLfRWjEN_vCUZqAk8ks5j36yM-BCWup-SZ&index=1#t=35m58s I followed this tutorial ...
3
votes
1answer
330 views

Automatic unlock item upon save

On Sitecore v8.2 If workflow is used, items need to be locked to be edited and explicitly unlocked by the content author when they are done. To automatically unlock the items upon save, we can change ...
0
votes
1answer
454 views

Programmatically Execute Workflow Action of an item from a URL

I am trying to execute a Workflow Action "Approve" or "Reject" from a URL to an ID, is my approach correct? I need help finishing it, how do I run this code from a URL and how do run it on any ID, I ...
5
votes
1answer
581 views

How to invoke Workflow on the particular item using Sitecore API?

We have the list of items in the Sitecore tree and all the items will be in a workflow. we are updating these items programmatically and based on some condition, we have to assign the state of the ...
1
vote
1answer
568 views

How to configure the level of Deep in Sitecore Workflow?

Is there any way to configure the level of Deep publish in the Auto Publish workflow command? Currently Its support the Boolean value: true or false(using value deep=1 or deep=0) to check whether the ...
4
votes
2answers
511 views

How to Run the workflow programmatically and see the draft items in Workbox

I want to replicate the scenario workflow scenario programatically. I have simple workflow with 2 state Draft and Published (or Approved). User with right permission can edit, save and even submit the ...
3
votes
1answer
880 views

Workflow without lock and edit option

Is it possible to have workflow without lock and edit option. Also the item version should increment only it had reached the final workflow state.
2
votes
1answer
188 views

Setting up a QA publishing target

I've read this guide on publishing to a preview publishing target but still can't get my head around a few things. I want to have a separate Sitecore instance called QA which shows preview content ...
0
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2answers
1k views

Worfklow's editor user cannot edit content items

I have created a custom workflow with four steps and created three roles to access the website, editor, reviewer and publisher. I gave every user the proper role and needed permissions, however the ...
3
votes
2answers
314 views

Get the email address of an item's creating user in code

The project I am currently working on requires that content created by members of a content authoring team is approved by a review team in order to publish - this is achieved by a workflow. I have a ...